After the steering committee is well into the cultural change phase of the Operational Excellence System implementation, it’s time to connect the top level team with a pilot hall utilizing the safety system.
Well into the cultural change phase for the steering committee (top level team at the organization / hospital) you will see a few distinct things:
1. daily meeting is meeting of exceeding expectations.
2. Physical balanced scorecard is up and functional
3. Team is using problem solving sheets and board to select top problems
Prerequisites for Safety System
Here’s what you should be noticing in regards to safety before you implement the safety system:
1. Top level safety targets are set.
2. Green cross appears on the balanced scorecard
3. Steering committee is reporting out on safety on a daily basis
4. Steering committee realizes that “safety” is the most important priority
Master plan Activities for Safety System
Once you’re ready for implementation of the safety system, there are some large activities for your master plan. They include:
1. Communication of the safety system
2. Train the steering committee and those involved with the implementation with roles and responsibilities of the safety system in regards to group leader, team leader, and team members.
3. Assess the current state in regards to safety.
4. Plan to for improvement (get long term improvements in the budget, and do the short term improvements).
5. Create (with the team) an audit for the group leader to complete weekly.
6. Create (with the team) daily checklists that support the weekly audit.
7. Get the audit results on the balanced scorecard.
And that’s just to start implementation!
More information on Safety System:
Remember, the OE system is a system, and the safety system isn’t going to be as effective without daily meetings, monthly balanced scorecard meetings, suggestion (solution) system, and other components of the first phase of the operational excellence system.